April 21, 2014 March 1st through April 15th Activity: Shawn and Peter finalized documentation with CT. They had several phone conversations to a) finalize necessary documentations with CT; b) go over the all of the standards and paperwork submitted by CT & discuss between themselves the documentation needed; and c) work with CT to go over standards and ensure that paperwork was complete. Each phone call took about 30-40 minutes. It was agreed that the auditors’ site visit would take place on one of two weeks—either in May or June. It was determined that the visit would take place on June 3rd through the 6th. June 3rd and 6th would be travel days and the site visits would be June 3rd( in the afternoon),4th, and 5th. The morning of June 6th would be available as well, if needed with travel home after Noon. There were two standards—one a mandatory standard and one a non-mandatory standard—where a plan of action will be submitted according to procedures outlined in the Accreditation manual. Standard 1.08 is a mandatory standard addressing a written policy that requires an outline of procedures. This has been written and adapted, but the final version will replace the draft once issued. It can be accepted with a written plan to insert the final draft and remove the current state-accepted draft. This is expected within a few months. It will therefore be completed well within the 3-year accreditation period as stipulated by the Accreditation manual. The non-mandatory standard involves #1.03 regarding background investigations. According to the manual, a candidate program may offer a plan for completion of one non-mandatory standard or opt out for specific reasons mentioned in the manual. CT will submit a plan for compliance to be completed during the 3-year accreditation period. On March 28 Shawn and Peter had a Conference with John Clark. The following was discussed:  1. Current Status (Where we are now). o we are finished with reviewing required documentation o CT has to write two plans for one mandatory that is virtually finished, and one non-mandatory standard - o We will discuss this with them next week.  2. Site visit – discussion o when: May or June to be determined according to group schedule o where: New Brittan/Hartford o how long: We will need approx.. 3 days to review and 2 half days to travel o visiting sites – Sites can vary, for example, large/small, full program/partial program services, Central office, etc. We can pick a sample to cover different types of sites as well as Central Office.  There are 23 sites. • Central Office • Regional Office Manual Specs: 20% minimum X 21offices = 4 Offices + CO • field offices • 21 offices plus their main office + training academy. Open daily 8 to 5. There are also 12 night shift staff that work from 6 pm to 2 am. These staff work out of the 5 biggest courts and are dispatched as needed. CT weekend coverage by bail staff is rotated by our regular staff and work out of the same offices. Shawn and Peter will travel to approx. 5 sites on the visit according to the manual specifications (see underlined above.) 3. Visits and interviews with non-pretrial staff, e.g., Judges. We discussed whether we can we do written survey instead of face-to-face interview? We determined that we could (either written or survey monkey.) This will be worked out. 4. Amy DeVries will send Shawn and Peter contracts for the visitation work. We arrived at for 4 days for travel and visitation + one day writing @ $400 plus expenses. (This is NIC rate.)