1/27/14 Conference call(1/15) with CT- notes. Participants Shawn and Peter with Jamie and Rob. The 5-month timeline plan was discussed with dates agreed upon. Auditors have received completed folders for Standards-section 1 (except for 1.6 & 1.9), and Standards-section 2. CT is has completed Standards- sections 3 & 4 and after review will be forwarding to us. There were several issues raised: a) Standard 1.9 – and the types of documentation that would satisfy the standard. This can be complex for a statewide program with several courts and offices, and where there is oversight and control by the court system of pretrial program space. There can be “overkill” by submitting emergency plans for the entire court, and unnecessary. Peter and Shawn will review what they have and discuss further based upon “offices” they have in the building. b) Another issues came up based upon the Board decision to raise the Affiliate fee to $50 from $20 or 150%. This has an impact on Accreditation because of the Standard that mandates a certain number of employees be Certified. They are prepared to pay the fee, but point out that this can be hidden fees within the Accreditation process that may pose problems for certain jurisdictions who have a certain budget for Accreditation. It may cause these agencies to hold back on Accreditation or bush it back for a number of years, while certification takes place.

1/23/14 - [from Shawn LaGrega] These are the dates agreed for conference call discussions with CT regarding review documentation folders for each of the Accreditation Standards. Peter and I will be the Thursdays before each of these dates to review documentation jointly. We have each committed to reviewing the documentation independently, and take notes prior to our Thursday calls. Shawn Timeline for CT conference calls: 1/14/2014-12:30-1:30-Conference Call to discuss process/timeline/expectations/conflicts 1/28/2014-12:30-2:30-Conference Call-Formal review of section 1 2/11/2014-12:30-2:30-Conference Call-Formal review of section 2 2/25/2014-12:30-2:30-Conference Call-Formal review of section 3 3/11/2014-12:30-2:30-Conference Call-Formal review of section 4 3/18 & 3/20 have been reserved as alternate dates in case we need to reschedule or push things back.

1/13/14- The Accreditation committee meet via phone conference to discuss the progress with CT. CT has started sending electronic folders and documents once they are satisfied that standard is met and folders with required documentation are complete. Shawn has sent Jaimie a suggested time line for phone calls. The timeline suggests one call every other week to go over a section of the standards. Peter & Shawn are conference on alternate weeks to go over the documents before the phone calls. In an effort Shawn will send sample copies of standard documents compiled by CT to committee members to show how the program is fulfilling the standard requirements.v All electronic folders will be sent to John Clark as the Chairperson. The committee also talked about defining how a "site" would be defined. Peter and Shawn will go over the various Ct regions and work locations in CT with Jaimie, and decide what should be defined as a "site" Other Items to keep an eye on: > While we go through the process we need to be thinking about the workload that is required so that an appropriate fee structure can be devised. > Maine is now in year two of Accreditation and will be required to apply for Re-accreditation during year 3. > What would be the key points to consider for a Diversion Accreditation?

During November and December, CT was preparing electronic folders for each set of standards and they were sent in December.

In a December phone call, Peter and Jamie agreed upon the following timetable/method for poceding now that CT has been working on getting paperwork, procedures and folders in place. A phone call with Jamie/Rob and Peter and Shawn (the auditors) will be scheduled to create a time line. Jamie will send the auditors copies of documents and samples as required in the Accreditation Standards for review. There will be approximately 4 phone calls--one for each standards section to review the documents that were sent and discuss any questions, deficiencies, etc. A fifth followup phone call will be made to arrange the auditor site visit. DT is aiming to complete the Accreditation process by June. 1/3/14 - Shawn and Peter discussed the above process and Shawn constructed an exact timetable (sent on 1/6) to be presented to CT. The process also includes dates for the auditors to have one-on-one phone calls to discuss the CT documents and prepare for the calls with CT.